Zoom Rooms

We are moving to Zoom Rooms as our standard for collaboration technology, replacing existing Cisco hardware and software in classrooms, conference rooms, and event spaces to fully integrate with the Zoom platform.

GW IT will manage the transition to Zoom Rooms for existing IT supported spaces. New spaces will be coordinated separately from the Zoom Room initiative.

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What is a Zoom Room? 

Zoom Rooms streamline meetings in classrooms, conference rooms, and event spaces by simplifying audio, screen sharing, and video conferencing. Starting scheduled Zoom meetings and connecting participants is as easy as pressing a button.

Resources 

Benefits of Zoom Rooms

• Connect and Share with Ease: Wirelessly share presentations and engage remote participants seamlessly, enhancing both lectures and meetings.
• One-Touch Join for Meetings: Begin scheduled Zoom meetings in classrooms and conference rooms instantly, saving valuable preparation time.
• One Platform for Easier Meetings & Budget Savings: Standardizing on Zoom Rooms simplifies the user experience across campus and contributes to overall cost savings.

Status & Timeline

Building on the success of our Zoom Rooms pilot, the campus-wide rollout will feature standardized setups to accommodate various room sizes and use cases. We've established standard packages focusing on different types of uses for conference room spaces. This standardization ensures a consistent and user-friendly experience for presentations, collaboration, and hybrid learning, while also simplifying implementation and support.

We are currently in the early stages of planning an effort to transition roughly 200 conference rooms across GW, with several early adopter locations already utilizing the technology and providing valuable feedback. We are working closely with our campus partners in administrative and academic units to carefully coordinate these implementations to minimize disruption.

As we solidify the specific locations and timelines for future Zoom Room implementations, we will share updates as they become available. Thank you for your patience as we work to enhance academic and collaboration technologies across campus.

Conference Room Migration Status

Conference Room refresh planning is in progress. If your space is slated for a technology refresh, we will coordinate timing with the space owner as the refresh effort progresses. More than 200 conference rooms will be upgraded as part of a multi-year rollout.

Migrations will be executed in phases to allow for planning, testing, and support throughout the rollout.

• Phase 1 (Aug 2026 - Dec 2026): 54 conference rooms
• Phase 2 (May 2027 - Aug 2027): 71 conference rooms
• Phase 3 (May 2028 - June 2028): 34 conference rooms

Zoom Room Classroom Pilot Now Available in Phillips Hall

As part of GW IT's ongoing Zoom Room pilot, several classrooms in Phillips Hall have been updated with Zoom Room technology. These rooms are designed around a Bring Your Own Device (BYOD) model, allowing instructors to present and control classroom technology from their laptop or mobile device using the Zoom Workplace app. By connecting their device to the room's technology, instructors can access integrated displays, cameras, microphones, speakers, and collaboration tools that support both in-person and hybrid instruction.

Zoom Video Management (ZVM) Pilot

GW IT and Library and Academic Innovation (LAI) are launching a pilot of Zoom Video Management (ZVM), a potential new lecture capture solution. Starting Spring 2027, ZVM will replace Echo360 in Funger 208, 4th-floor classrooms in Phillips Hall, and select online and hybrid courses.

What is Zoom Video Management?

Zoom Video Management (ZVM) is a video platform within Zoom that supports lecture capture, recording management, storage, and sharing. Because it is integrated with Zoom, instructors can manage course recordings and instructional videos in the same platform many already use for meetings and collaboration.

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ZVM also integrates with Blackboard through a Learning Tools Interoperability (LTI) connection, which can simplify how recordings and video content are shared with students. During the pilot, GW will evaluate how effectively ZVM supports common instructional needs, including recording lectures, managing video content, and delivering recordings through Blackboard.

Zoom Classroom Resources