Data Classification

Data classification and Data protection of GW’s institutional data is a responsibility that all members of the university community share. GW’s institutional data is central to the university’s academic, research, and administrative activities.

When institutional data is not safeguarded properly, there is the risk of data loss.  Data loss, whether intentional or unintentional, could have an adverse impact on GW’s operations and reputation.  By identifying and protecting institutional data, you can help safeguard the integrity of the institution and support informed decision-making that drives academic and operational excellence.
 

Data Classification

Data Classification is the means used to define and categorize files and critical business information based on the data’s level of sensitivity, value and criticality, including the scope in which the data can be shared. GW institutional data classification levels are Regulated, Restricted and Public.

Reclassification

On a periodic basis, university institutional data may require reevaluation by the business owner to determine whether the assigned classification remains appropriate based on changes to legal and contractual obligations, as well as changes in the use of the data or its value to the university.

Data Classification Guide

Data Protection & Handling

Protecting GW institutional data from unauthorized access or use is critical to maintaining the confidentiality, integrity, and availability of all data stored, processed, printed, and/or transmitted by faculty, staff and, where applicable, third parties. Throughout its lifecycle, institutional data must be protected in a manner that is consistent with contractual or legal requirements. Additionally, data protection measures must be reasonable and appropriate for the classification level.  For example, a document that contains regulated and public information must be managed and protected in accordance with requirements for regulated information. 

 Data Protection Guide