Web Conferencing Storage Guidelines

These web conferencing storage guidelines apply to all faculty, students, and staff who use or share Zoom, Blackboard Collaborate, Webex and MS Teams cloud recording links. These cloud recordings are saved for 180 days on their respective platforms. After 180 days, recordings are placed in the meeting host’s trash for an additional 30 days. Once the 30-day Trash countdown expires, the recordings are permanently deleted and cannot be recovered.

Under FERPA, the university is required to protect the privacy of our student education records. Any class recording that contains student names, images, videos, voices, and text chat should be considered an academic record and is therefore protected content. All class recordings, at minimum, must be password protected with links or information shared only with the enrolled students, instructors, teaching assistants, or academic support staff of the specific class. You may not share or publish class recordings beyond the borders of this limited audience without express written permission of the respective students.

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