Modernizing Sponsored User Access

GW IT is introducing a new process for requesting and managing sponsored user accounts. Sponsored users, formerly referred to as affiliates, are individuals with a legitimate and verifiable affiliation with GW who are not current students, faculty, or staff. Examples include visiting scholars who are not employees, select contractors, and other approved university partners.

Sponsored user access, currently managed across multiple systems and processes, will be consolidated into a centralized platform that will go live at the same time as the Banner Modernization initiative. This change creates a simpler, more consistent experience for both sponsors and sponsored users by bringing requests, approvals, and access management into one place. The platform also enables Role-Based Access Control (RBAC), which provides access based on defined roles and responsibilities. By using standardized access levels aligned with common business needs, sponsored users can receive appropriate access more quickly and consistently while simplifying access management for sponsors.