Web Conferencing Storage Guidelines

These web conferencing storage guidelines apply to all faculty, students, and staff who use or share Zoom, Blackboard Collaborate, Webex and MS Teams cloud recording links. These cloud recordings are saved for 180 days on their respective platforms. After 180 days, recordings are placed in the meeting host’s trash for an additional 30 days. Once the 30-day Trash countdown expires, the recordings are permanently deleted and cannot be recovered.

Under FERPA, the university is required to protect the privacy of our student education records. Any class recording that contains student names, images, videos, voices, and text chat should be considered an academic record and is therefore protected content. All class recordings, at minimum, must be password protected with links or information shared only with the enrolled students, instructors, teaching assistants, or academic support staff of the specific class. You may not share or publish class recordings beyond the borders of this limited audience without express written permission of the respective students.

Save your recordings for future use

• Faculty: Please follow the instructions on How to Upload Videos from Your Computer to Echo360. The use of Echo360 for storing reusable content is only available to faculty. 
  
  Video recordings uploaded to Echo360 can be accessed via the Echo360 Library. If a recording has not been viewed for two years on the Echo360 platform, it will be automatically deleted without notice.
   
• Students and staff:  Please consider saving recordings using storage options, such as Box.
   
• If you use Panopto for video recordings: Please follow the instructions on How to Upload Videos from Your Computer to Panopto.

Download instructions for each web conferencing tool

• Zoom Recordings
• Webex Recordings
• Microsoft Teams Recordings
• Blackboard Collaborate Recordings: Under the Recording section, expand the question, Can the session recording be downloaded to view offline?