Accounts

accounts

GW students, faculty, staff, alumni and affiliates use a variety of accounts to access GW systems and resources. These accounts help protect and control access to several services and online tools, such as email and calendar, administrative records, course and registration information and financial and benefit data. Account specifications and processes vary based on your role at the university.

GWeb Information System

The GWeb Information System, sometimes referred to as Banner or Banner Self Service, allows online access to GW student services, such as registering for classes, viewing student accounts, viewing grades and accepting financial aid.  Students are assigned a GWeb account and pin when they have been accepted and signified their intent to attend GW, by paying a deposit.

To log into GWeb, you must use your GWid, which is an alphanumeric value used to identify an individual’s records within GW’s administrative systems. Your GWid is the letter G followed by an 8-digit number. You must also use a PIN, which is usually a 6-digit number, to log in to the GWeb Information System. If you have forgotten your GWid, you may submit a GWid retrieval request.

GWid

A GWid is an alphanumeric value used to identify an individual’s records within GW’s administrative systems. Your GWid is the letter "G" followed by an 8-digit number.

The use of GWids reduce the use of Social Security numbers, where possible, in administrative records and university systems. 

If you have forgotten your GWid you may retrieve your GWid through the GWid Retrieval Request Form.  Please review the GWid retrieval and terms of use information before requesting to retrieve your GWid.

NetID

A NetID is a single username that provides access to multiple GW resources.  Some of these resources include the myGW Portal, GW's wireless networks, GW email and calendar systems, Blackboard and other University systems. Your NetID is the portion of your GW email address that precedes the "@" symbol.  

Claim your NetID by visiting the Identity Management site.

Residential Management System (RMS)

The Residential Management System (RMS) is a web based application used by GW Housing Programs to manage GW’s complete housing operation. The RMS student portal allows GW students to make and review room and meal bookings, check in to room assignments and provide emergency contact information.

Time Reporting (Kronos)

Kronos is GW’s workforce time management system for time and attendance tracking. The application allows student employees to record their hours worked, by clocking in and clocking out via the web or through a campus telephone (7-8236 or 7-8330).

Approval Routing Service

The Approval Routing Service allows users to route electronic data or documents for review and approval. The service is available within the TeamSites platform and uses Nintex Forms and Nintex Workflow software. Further information can be found here (please ensure you are connected to a GW network, or connected to the GW network via VPN to access this link). 

Banner Administrative System

The Banner administrative system is a fully integrated software solution used by the University to manage its business operations.  The Banner system supports and manages students, accounts receivable,  financial aid, payroll and human resources data.  The primary users are staff, student employees and faculty in the academic departments.

Banner Administrative Accounts must be authorized by the department where the individual is employed and approved by the Banner liaison for the functional area to which access is requested. In order to request access, follow the instructions on the Banner System Access Request form.

To print from Banner, the Division of Information Technology must create a print queue and link it to an existing printer. If you wish to request a print queue for Banner, please complete the Banner Printer Request form.

Electronic Annual Faculty Reporting (Lyterati)

Lyterati, the Electronic Annual Faculty Reporting system, allows faculty members to file electronic curricula vitae and other documents for reporting of contributions, appointments, promotions, tenure, leave and annual reports. Lyterati is a web-based reporting system and replaces paper-based filing methods used previously.

Faculty may access the Electronic Annual Faculty Reporting system via the Faculty & Staff Links page

Enterprise Active Directory (EAD)

File sharing services leverage Microsoft's Enterprise Active Directory to centrally manage access to shared resources such as file shares and printers.  These resources are usually grouped by division or department.

To obtain access for your department, please contact your Local Support Partner (LSP) or the IT Support Center.

GW Data Warehouse

The GW Data Warehouse provides access to data from various enterprise systems through a web based interface.  This service provides strategic and operational reports in multiple formats, as well as ad hoc data analysis. Current data offerings include student, course, and financial information.  New areas of information are consistently added over time based on requests from the University community.

To obtain access to the GW Data Warehouse, register for training through Skillport.

GWeb Information System

The GWeb Information System, sometimes referred to as Banner or Banner Self Service, allows online access to GW faculty and staff services, such as viewing tax or job information and paystubs.  Faculty and staff are assigned a GWeb account and pin as part of the Human Resources hiring and intake process.

To log into GWeb, you must use your GWid, which is an alphanumeric value used to identify an individual’s records within GW’s administrative systems. Your GWid is the letter G followed by an 8-digit number. You must also use a PIN, which is usually a 6-digit number, to log in to the GWeb Information System. If you have forgotten your GWid, you may submit a GWid retrieval request.

GWid

A GWid is an alphanumeric value used to identify an individual’s records within GW’s administrative systems. Your GWid is the letter "G" followed by an 8-digit number.

The use of GWids reduce the use of Social Security numbers, where possible, in administrative records and university systems. 

If you have forgotten your GWid you may retrieve your GWid through the GWid Retrieval Request Form.  Please review the GWid retrieval and terms of use information before requesting to retrieve your GWid.

iBuy+

GW’s iBuy+ system provides a one-stop shop for ordering GW's most commonly purchased products (iBuy+ Goods and Services), travel booking (iBuy +Travel Services), P-Card allocation and employee reimbursement (iBuy+ Expense Reporting). All active GW staff members have access to they iBuy+ system, although departmental approvals are necessary before processing through the individual portals are complete.   

NetID

A NetID is a single username that provides access to multiple GW resources.  Some of these resources include the myGW Portal, GW's wireless networks, GW email and calendar systems, Blackboard and other University systems. Your NetID is the portion of your GW email address that precedes the "@" symbol.  

Claim your NetID by visiting the Identity Management site.

Time Reporting (Kronos)

Kronos is GW’s workforce time management system for time and attendance tracking. The application allows both regular and student employees to record their hours worked, by clocking in and clocking out via the web or through a campus telephone (7-8236 or 7-8330).

Designated GW Faculty and Staff have timekeeper responsibilities. Timekeepers are responsible for reviewing, approving and sending time sheets to Payroll Services.  Additional Timekeeper responsibilities are listed on Payroll Services' website.  To obtain Timekeeper access, please request an account through Payroll Services.

Virtual Private Network (VPN)

The VPN is used to access the GW network remotely through a secure, encrypted connection.  

Access to the VPN requires a GW NetID and password.

Approval Routing Service

The Approval Routing Service allows users to route electronic data or documents for review and approval. The service is available within the TeamSites platform and uses Nintex Forms and Nintex Workflow software. Further information can be found here (please ensure you are connected to a GW network, or connected to the GW network via VPN to access this link). 

Banner Administrative System

The Banner administrative system is a fully integrated software solution used by the University to manage its business operations.  The Banner system supports and manages students, accounts receivable,  financial aid, payroll and human resources data.  The primary users are staff, student employees and faculty in the academic departments.

Banner Administrative Accounts must be authorized by the department where the individual is employed and approved by the Banner liaison for the functional area to which access is requested. In order to request access, follow the instructions on the Banner System Access Request form.

To print from Banner, the Division of Information Technology must create a print queue and link it to an existing printer. If you wish to request a print queue for Banner, please complete the Banner Printer Request form.

Citrix

Citrix provides virtual access to various GW software applications and enterprise systems. It is designed to allow users to remotely and securely access applications and content via a web enabled device.

Applications served by Citrix include Nolij Web, the Kronos time reporting system, the Banner administrative system and Microsoft Office applications.

Endowment Tracking System (ETS)

The Endowment Tracking System (ETS) is used to track and monitor individual endowment funds that comprise GW's pooled and separately managed endowment vehicles.  

Where the Enterprise Accounting System (EAS) General Ledger (GL) tracks endowment data at a high level, ETS serves as a sub-ledger.  The ETS integrates with EAS, Ellucian Advance gift data, and Banner student receivables data.  The ETS holds detailed endowment information and automates the allocation of investments to each fund.  This information is sent to the EAS GL through an interface.

Access to the ETS can be requested through the System, Analytics & Insights Group (SAIG) in the Finance Division by submitting an ETS Access form.

Enterprise Accounting System (EAS)

The Enterprise Accounting System (EAS) is the system that accounts for all of the University's financial transactions, processes all requests for purchases, and allows users to manage the financial aspects of their sponsored research.

Access to EAS can be requested through the System, Analytics & Insights Group (SAIG) in the Finance Division by submitting an EAS Access form.

Enterprise Active Directory (EAD)

File sharing services leverage Microsoft's Enterprise Active Directory to centrally manage access to shared resources such as file shares and printers.  These resources are usually grouped by division or department.

To obtain access for your department, please contact your Local Support Partner (LSP) or the IT Support Center.

GW Data Warehouse

The GW Data Warehouse provides access to data from various enterprise systems through a web based interface.  This service provides strategic and operational reports in multiple formats, as well as ad hoc data analysis. Current data offerings include student, course, and financial information.  New areas of information are consistently added over time based on requests from the University community.

To obtain access to the GW Data Warehouse, register for training through Skillport.

GW Passport

GW Passport is the software solution used by the Office for Study Abroad to provide information to students, staff, administrators and parents regarding study abroad programs. Administrative access is available to eligible study abroad personnel only. To request access, please contact your supervisor

GWeb Information System

The GWeb Information System, sometimes referred to as Banner or Banner Self Service, allows online access to GW faculty and staff services, such as viewing tax or job information and paystubs.  Faculty and staff are assigned a GWeb account and pin as part of the Human Resources hiring and intake process.

To log into GWeb, you must use your GWid, which is an alphanumeric value used to identify an individual’s records within GW’s administrative systems. Your GWid is the letter G followed by an 8-digit number. You must also use a PIN, which is usually a 6-digit number, to log in to the GWeb Information System. If you have forgotten your GWid, you may submit a GWid retrieval request.

GWid

A GWid is an alphanumeric value used to identify an individual’s records within GW’s administrative systems. Your GWid is the letter "G" followed by an 8-digit number.

The use of GWids reduce the use of Social Security numbers, where possible, in administrative records and university systems. 

If you have forgotten your GWid you may retrieve your GWid through the GWid Retrieval Request Form.  Please review the GWid retrieval and terms of use information before requesting to retrieve your GWid.

iBuy+

GW’s iBuy+ system provides a one-stop shop for ordering GW's most commonly purchased products (iBuy+ Goods and Services), travel booking (iBuy +Travel Services), P-Card allocation and employee reimbursement (iBuy+ Expense Reporting). All active GW staff members have access to they iBuy+ system, although departmental approvals are necessary before processing through the individual portals are complete.   

NetID

A NetID is a single username that provides access to multiple GW resources.  Some of these resources include the myGW Portal, GW's wireless networks, GW email and calendar systems, Blackboard and other University systems. Your NetID is the portion of your GW email address that precedes the "@" symbol.  

Claim your NetID by visiting the Identity Management site.

Residential Management System (RMS)

The Residential Management System (RMS) is a web based application used by GW Housing Programs to manage GW’s complete housing operation.  The RMS administrative tool allows authorized staff to perform administrative housing operations, including the allocation of rooms and charges.

RMS access is available to eligible personnel only and requires using the GW virtual private network (VPN).  Should you need access to RMS, please contact your supervisor.  

Stipend Management Application (SMA)

The Stipend Management Application (SMA) is a web-based application accessed from the myGW Portal. It supports the submission and approval of student stipend awards as well as tracking and approval of monthly scheduled payments. 

The application interfaces with the Enterprise Accounting System (EAS) for supplier creation and payment of the stipends. SMA also interfaces to GWdocuments to store and retrieve attachments to stipends.

To access the SMA, go to myGW portal and complete the following steps:

  1. Click on Sign In at the top left corner of the page.
  2. Click on the Tools and Resources tab.
  3. Click on the Stipend Management Application (SMA) link located at the top right corner in the Enterprise Systems section.

Additional resources are available through Accounts Payable Services.

Sunapsis

Sunapsis is a immigration case management system used by the International Services Office to manage the international population.  Sunapsis offers case management tools, case tracking, online services, eForms and full SEVIS batch compliance.

Should you need access to Sunapsis, please contact the International Services Office.

Time Reporting (Kronos)

Kronos is GW’s workforce time management system for time and attendance tracking. The application allows both regular and student employees to record their hours worked by clocking in and clocking out via the web or through a campus telephone (7-8236 or 7-8330).

Timekeepers are responsible for reviewing, approving and sending time sheets to Payroll Services.  Additional Timekeeper responsibilities are listed on Payroll Services' website.  To obtain Timekeeper access, please request an account through Payroll Services.

Virtual Private Network (VPN)

The VPN is used to access the GW network remotely through a secure, encrypted connection.  

Access to the VPN requires a GW NetID and password.

GWeb Information System

The GWeb Information System, sometimes referred to as Banner or Banner Self Service, allows online access to GW student services, such as viewing student accounts and grades.  Students are assigned a GWeb account and pin when they have been accepted and signified their intent to attend GW, by paying a deposit.

To log into GWeb, you must use your GWid, which is an alphanumeric value used to identify an individual’s records within GW’s administrative systems. Your GWid is the letter G followed by an 8-digit number. You must also use a PIN, which is usually a 6-digit number, to log in to the GWeb Information System. If you have forgotten your GWid, you may submit a GWid retrieval request.

GWid

A GWid is an alphanumeric value used to identify an individual’s records within GW’s administrative systems. Your GWid is the letter "G" followed by an 8-digit number.

The use of GWids reduce the use of Social Security numbers, where possible, in administrative records and university systems. 

If you have forgotten your GWid you may retrieve your GWid through the GWid Retrieval Request Form.  Please review the GWid retrieval and terms of use information before requesting to retrieve your GWid.

NetID

A NetID is a single username that provides access to multiple GW resources.  Some of these resources include the myGW Portal, GW's wireless networks, GW email and calendar systems, Blackboard and other University systems. Your NetID is the portion of your GW email address that precedes the "@" symbol.  

Claim your NetID by visiting the Identity Management site.

NetID

A NetID is a single username that provides access to multiple GW resources including access to the wireless networks.

GW visitors may access GW's guest wireless network, GWconnect for temporary 48 hour access to the Internet.  Visiting scholars who are eduroam members can connect directly via eduroam by connecting to the eduroam wireless network.  

Long term visitors who require a NetID must have a GW sponsor request a GW Affiliate Account through the GW Affiliates Account Central site.